3. Breaks are important
Most people make the big mistake of not pencilling in breaks into a big task. Breaks are an essential part of any to-do list. Focusing on one task and pouring all your energy into it is exhausting, so to ensure maximum performance (and optimal productivity), you should go outside for a short walk or do something completely different for a short time.
As well as sleep and physical rest, mental rest is also important. You can switch between different tasks to give your day a dynamic, varied feel. You could spend a few minutes reading the newspaper or have a quiet 15-minute coffee break, for example.
4. Prioritise tasks
You don't need an endless list to be productive. Smaller lists are often better at boosting your output. Be reasonable and only include the things you can really complete during the day.
While you are writing your list, ask yourself: which is the most important? What is the deadline for each task? Delete any non-urgent tasks from your to-do list for the day and transfer them to your weekly or monthly lists.
Start by prioritising an activity for each day and dividing it into small tasks. It also helps to divide jobs into three categories by difficulty: easy, moderate and difficult.
5. Schedule time for interruptions
If you organise your workspace efficiently you may get closer to achieving it, but the truth is, you will never get through the day with absolutely no interruptions. There are so many distractions: emails pop into your mailbox, the phone rings... That’s why you should include these interruptions in your work day, taking into account that they will interfere with your productivity.
When you prioritise your list, include tasks in your online life, too. If a message or email is really urgent and a priority, then deal with it. When it comes to interruptions, it is a question of deciding how much attention you should give them... which will allow you to ignore the vast majority and continue to be productive no matter what.