Shareholder's right to information
Article 9, section 3 of the Shareholders’ Meeting Regulations stipulates that immediately after the publication of the General Meeting notice and up to the fifth day before, included, the date set for such meeting in first call, the shareholders may, request in writing any information or clarification or pose questions they deem relevant, including those related to the agenda for the meeting, and any publicly available information provided by the Company to the Spanish Securities Market Commission since the last General Meeting was held or to the auditors' report.
These requests for information may be made by delivering said request to the registered offices or by sending it to the Company by post or other means of electronic or automated long-distance communications sent to the address specified in the related meeting notice. Requests shall be acknowledged when the electronic document under which said information is requested includes a recognized electronic signature employed by the petitioner, or other type of electronic signature which, by previously adopted resolution to such effect, the Board of Directors considers as satisfying adequate guarantees of authenticity and identification of the shareholder exercising his/her right to information. The shareholder shall be responsible for proving that the request was sent to the company in due time and form.
The directors shall be required to provide the information requested in accordance with the preceding paragraph in the manner and periods provided by law, unless such information is not necessary for the protection of the shareholder's rights, or unless there are objective reasons to believe that such information may be used for purposes outside the company or if the release of such information could negatively affect the Company or any of its affiliates. An information request may not be denied if such request is supported by at least one fourth of total capital.
Replies to the shareholders will be issued by the Board of Directors in a resolution or, as the case may be, by any of the Directors, by the Board Secretary, or by any person expressly authorized for such purpose.
All valid requests for information or clarification as well as all questions validly raised in writing together with the answers provided by the directors, in writing, shall be posted on the Company's website.
If requested information is already clearly, explicitly and directly available to all shareholders on the Company's website in a Q&A format before the relevant question was posed, the directors response may be limited to referring the requesting party to the information which has already been provided in said format.
Similarly, section 4 stipulates that, without prejudice to the right of shareholders to access information concerning General Shareholders’ Meetings as referred to in Sub-article 3, above, once the General Shareholders’ Meeting has been called, shareholders may, after providing evidence of their identity as such, make comments or suggestions in writing on the items on the agenda through the Shareholder’s Office or the Company’s website. The General Shareholders’ Meeting will not be informed of these comments or suggestions, without prejudice to the Board of Directors being able to take them into account and to the right of shareholders to participate in the debates of the General Shareholders’ Meeting pursuant to the provisions of law.
BASIC INFORMATION ON THE PROTECTION OF PERSONAL DATA
The personal data provided by the shareholders in exercise of their right to information shall be processed by Endesa, S.A., as controller, for the purposes of enabling the exercise of said right and communicating with the shareholder within the framework of company relations, and ensuring compliance with legal obligations.
Personal data shall be kept as long as the shareholder remains a shareholder and does not request its erasure or cancellation, and the data are adequate, pertinent and limited strictly to the purposes for which it is processed. Once it is no longer needed for this purpose, the data shall be blocked for the period for as long as required for the exercise or defence against administrative or legal proceedings, and may only be unblocked and processed again for this reason. After this period, the data shall be forgotten definitively,
Your personal data may be disclosed to governments, authorities and public bodies, including courts and tribunals, as required by applicable law. Suppliers of services that Endesa has engaged or may engage as processor may also have access to your personal data.
You may exercise your right of access, rectification, erasure, restriction of processing and data portability in the situations and with the scope established in applicable legislation at any given time. To exercise these rights, please notify the Board of Directors' Secretariat in writing, at Madrid, C/ Ribera del Loira,60, 28042.
You are also informed that you have the right to file a claim with the Spanish Data Protection Agency.
Endesa, S.A. has appointed a Data Protection Officer, with the following contact details: firstname.lastname@example.org. If you have any questions regarding the purposes of the processing of your personal data or the legitimacy thereof, you may contact the Data Protection Officer.