Shareholder's right to information
Article 9, section 3 of the Shareholders’ Meeting Regulations stipulates that immediately after the publication of the General Meeting notice and up to the fifth day before, included, the date set for such meeting in first call, the shareholders may, request in writing any information or clarification or pose questions they deem relevant, including those related to the agenda for the meeting, and any publicly available information provided by the Company to the Spanish Securities Market Commission since the last General Meeting was held or to the auditors' report.
These requests for information may be made by delivering said request to the registered offices or by sending it to the Company by post or other means of electronic or automated long-distance communications sent to the address specified in the related meeting notice. Requests shall be acknowledged when the electronic document under which said information is requested includes a recognized electronic signature employed by the petitioner, or other type of electronic signature which, by previously adopted resolution to such effect, the Board of Directors considers as satisfying adequate guarantees of authenticity and identification of the shareholder exercising his/her right to information. The shareholder shall be responsible for proving that the request was sent to the company in due time and form.
The directors shall be required to provide the information requested in accordance with the preceding paragraph in the manner and periods provided by law, unless such information is not necessary for the protection of the shareholder's rights, or unless there are objective reasons to believe that such information may be used for purposes outside the company or if the release of such information could negatively affect the Company or any of its affiliates. An information request may not be denied if such request is supported by at least one fourth of total capital.
Replies to the shareholders will be issued by the Board of Directors in a resolution or, as the case may be, by any of the Directors, by the Board Secretary, or by any person expressly authorized for such purpose.
All valid requests for information or clarification as well as all questions validly raised in writing together with the answers provided by the directors, in writing, shall be posted on the Company's website.
If requested information is already clearly, explicitly and directly available to all shareholders on the Company's website in a Q&A format before the relevant question was posed, the directors response may be limited to referring the requesting party to the information which has already been provided in said format.
Similarly, section 4 stipulates that, without prejudice to the right of shareholders to access information concerning General Shareholders’ Meetings as referred to in Sub-article 3, above, once the General Shareholders’ Meeting has been called, shareholders may, after providing evidence of their identity as such, make comments or suggestions in writing on the items on the agenda through the Shareholder’s Office or the Company’s website. The General Shareholders’ Meeting will not be informed of these comments or suggestions, without prejudice to the Board of Directors being able to take them into account and to the right of shareholders to participate in the debates of the General Shareholders’ Meeting pursuant to the provisions of law.
- Form for individual shareholders
- Form for legal entities
BASIC INFORMATION ON THE PROTECTION OF PERSONAL DATA
- DATA CONTROLLER: Endesa, S.A.
- PURPOSE: Compliance with legal obligation.
- RECIPIENTS: The data provided will not be disclosed to third parties unless so required by law.Those service providers engaged or which may be engaged by Endesa, S.A. and who are qualified as data processors may have access to your personal data.
- RIGHTS: Access, correction, removal, limitation of processing and transferability of data in those cases and to the extent provided by applicable regulations from time to time.
- ADDITIONAL INFORMATION: Additional information on the processing of your personal data is provided below.
- Data Controller and Data Protection Officer
The data controller for your personal data is Endesa, S.A. (hereinafter, the "Company"), holding Spanish Tax ID (CIF) A28023430 and mailing address C/ Ribera del Loira, 60. 28042 - Madrid.
Endesa, S.A. has appointed a Data Protection Officer for the Endesa Group. Any questions regarding processing of personal data may be made to this officer. The contact information for the Data Protection Officer is: DPO Office C/ Ribera del Loira, 60. 28042 - Madrid
- Purpose and Processing
The personal data provided by the shareholders in exercise of their right to information shall be handled by the Company for the purposes of enabling exercise of said right and communicating with the shareholder within the framework of company relations.
Personal Data Conservation Period
The shareholders' personal data will be held for the duration of their condition as such and provided removal or deletion thereof has not been requested, provided however that such conservation is appropriate, relevant and restricted to the extent necessary for the purposes for which said data is being processed.
As soon as such data is no longer required for such purpose, the data shall be stored and blocked during the period in which they may be required for the exercise or defense of administrative or legal claims and may only be unblocked and reprocessed for such purpose. After this period the data will be permanently deleted.
- Justification for Processing
The justification for the processing of your data is compliance with the applicable legal obligations. Failure to provide the requested personal data or delivery of inaccurate or incomplete data could therefore affect your activity as a shareholder of the Company.
- Personal Data Recipients
Your personal data may be transferred to the government or to public authorities and bodies, including courts and tribunals, when so required by applicable regulations.
Those service providers engaged or which may be engaged by Endesa and who are considered data processors may also have access to your personal data.
- Security Measures
The Company, with a view to effective and efficient implementation of its Data Protection Policy, has adopted the technical and organizational security measures necessary to prevent alteration, loss, misuse, unauthorized processing and access and theft of the data, taking into account the technological state-of-the-art.
- Shareholder Rights as Relate to Processing of Their Personal Data
The shareholder may exercise his/her rights of access, correction, removal, limitation of processing and transferability of data in those cases and to the extent provided by applicable regulations from time to time.
Shareholders may exercise these rights before the Company by sending written notice to the Board Secretariat, located in Madrid, C/ Ribera del Loira, No. 60, 28042, including a copy of their Spanish Identity Card (DNI), passport or other identification document, and an application document detailing the request.
You are also hereby informed of your right to file a claim before the Spanish Data Protection Agency (Agencia Española de Protección de Datos).